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Become a TUBACHRISTMAS® Coordinator

If you do not find a TUBACHRISTMAS® event in your area and you or your organization is interested in presenting a TUBACHRISTMAS® concert or related event, register to become a coordinator at the link below. After registering, you will receive a notification when your request has been processed.

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The Purpose of TUBACHRISTMAS®

  • Invite tuba and euphonium players of all ages to rehearse and present free public concerts of Christmas Carols, (Carols of a MERRY TUBACHRISTMAS®, published and made available by HPF, NO PHOTOCOPIES); provide the players a rewarding musical experience; instill in them a sense of pride and dedication to music and their chosen instrument; illustrate the beauty of the tuba family choir to a public audience.

  • Bring about a better understanding and appreciation for the tuba family of instruments by generating an audience which will recognize and support these instruments in solo and ensemble concerts throughout the year.

  • Pay respect to the creator of TUBACHRISTMAS® - Harvey G. Phillips(d) and in honor of his teacher, tubist William J. Bell (d), and through them, and to other artists/teachers who have contributed to our musical heritage.

  • Honor and acknowledge American composer Alec Wilder (died Christmas Eve 1980) for his compositions, and Norlan Bewley for each arranging Carols for a MERRY TUBACHRISTMAS®, and through them, pay grateful respect to all composers who have contributed to the repertoire of the tuba family

TUBACHRISTMAS®

FORMAT & INSTRUCTIONS

Date & Location

Every TUBACHRISTMAS® must be coordinated as early in the year as possible. Be sure to negotiate and secure a choice public location/date which does not conflict with other TUBACHRISTMAS® events in your area.

Registration & Rehearsal

Secure registration/rehearsal facilities convenient to your TUBACHRISTMAS® concert.

Allow ample time for registration, be prepared with tables/chairs for your trusted, dependable, courteous and well instructed volunteer helpers.

If available, the rehearsal space should be equipped with a sufficient number of chairs. Also, when possible, a secured area or room to protect personal property of participants during the concert. Adequate preparation and clean-up times should be added to scheduled registration/rehearsal times.

Presentation

When possible, utilize a public address system to communicate with the audience. Explain the purposes of TUBACHRISTMAS®, and acknowledge all important visitors, donation of rehearsal and concert sites, all donations, dignitaries, the oldest/youngest
players, those who traveled the most distance, best decorated instruments, etc.

Audience Participation

Involve the audience by asking them to sing along (play carol once, repeat with audience).

Acknowledgment

Involve the audience by asking them to sing along (play carol once, repeat with audience).

Promotion & Media Response

Provide the HPF with copies of all promotional materials, reviews, and other media response generated for/by your TUBACHRISTMAS® event. Also provide photos of the performing ensemble.

Accounting

Payment is due any time after your event, but by January 31, 2025. You must remit $5.75 of each performer’s $10.00 registration due, and pay total invoice of items ordered; Carols for a MERRY TUBACHRISTMAS®, buttons, hats and scarves, CD’s, postage etc: Send checks payable to: TUBACHRISTMAS-HPF, P.O. Box 933, Bloomington, IN 47402.

IMPORTANT: Coordinators are responsible for checks received from participants; these dated checks must be deposited in a timely manner. With your accounting and payment, enclose completed registration forms, printout, or a spreadsheet list of participants.

After January 31, 2025 delinquent accounts must include a $40.00 accountant fee, per month. Delinquent accounts will warrant loss of coordinator privileges, and
be assigned to legal collection.

Tax Exempt Status

The Harvey Phillips Foundation, Inc., a 501c-3 not-for-profit, tax-exempt corporation, requests your help in generating support and contributions to assist in underwriting expenses of TUBACHRISTMAS® and other activities commensurate with HPF purposes "...dedicated to developing, expanding, and preserving the music arts..."

Major contributors generated by TUBACHRISTMAS® activities should be
referred to Harvey Phillips Foundation, Inc.

No illegal photocopies

TUBACHRISTMAS® is a registered trademark of the H.P.F. Commercial exploitation by any individual or organization is strictly prohibited.

Among other registered properties of the HARVEY PHILLIPS FOUNDATION, INC, are TUBASANTAS®, OCTUBAFEST®, SUMMERTUBAFEST®, TUBACOMPANY®, TUBARANCH®, TUBAJAZZ®, TUBAQUILLAS®, HOLIDAYTUBAS®, etc.